Stall Bookings for Int'l Women's Day Derby Festival 2025

Engage with festival visitors, reach a diverse audience and network with other organisations in the Museum of Making's Italian Mill exhibitor space.

This is a liberating, award-winning uplifting annual event organised by a non-profit group of volunteers - by the community, for the community; the event brings together local campaigners, public services, charities, unions & support groups, artists, women's enterprise, sports and inspiring role models for a safer, fairer, brighter future for women & girls.

Stallholders say that they benefit from being part of the IWD festival by raising awareness of their services, making new contacts, recruiting staff / volunteers / members, trading, and being associated with a positive event, showing a commitment to gender equality and engaging the diverse communities involved.

As well as the stalls at the festival, there will be celebrations with live performances, HERstory exhibition, crafts, activity tasters, and family fun. There will also be a march at 12pm from The Spot leading everyone via Cathedral Green and into the Museum for 1pm.

Please select the appropriate stall/ticket type when registering and please note the terms and conditions below which apply to your booking.

Stallholders can arrive from 12pm to set up on the day. The stall must be maintained throughout the whole event 1-5pm with no early take-downs; pack-away time is 5-6pm at the venue, to be vacated fully by 6pm.

The event is free to enter (donations appreciated) for all the community, and everyone is welcome - all genders, all ages, to help everyone in Derby & Derbyshire to celebrate and renew efforts towards gender equality. We look forward to celebrating with you!

Don't forget to join the conversation online and promote your stall via social media too: https://www.facebook.com/WomensDayDerby

Twitter & Instagram: @WomensDayDerby

TERMS & CONDITIONS:

In addition to the above info STALLHOLDERS -

* must be appropriate for our inclusive event - if you are a business / organisation thinking of joining us for the first time please contact us first to check suitability before booking call/text 0791 368 0088 or email [email protected]

* may book a Stall including a table (about 2m, solo or shared) and 2 chairs provided (bring your own tablecloth, banners etc); or a 'bring your own table option'; only one stall booking per organisation

* must follow our booking instructions and must support our event and Constitutional aims and values of equality and inclusion and act in accordance with legal duties and event organisers' instructions; we reserve the right to refuse an inappropriate booking or terminate an exhibit that falls short of expected standards including respectful behaviour towards our volunteers, guests, visitors or the environment and equipment at the event.

* must not involve the use of animals; assistance dogs are welcome (please note that the event can be busy and noisy especially by the performance area). 

* must be suitably insured for their own activities or services at the event; caterers and higher-risk activity providers will be asked to supply relevant documents such as risk assessments, insurance certificates, food hygiene certification, etc to meet our legal duties and space hire policies; there are some limited plug sockets (not guaranteed for use) and any devices e.g. laptops must have a valid PAT test label / certificate.

* can arrive from 12pm on Saturday 8th March 2025 to set up stalls; unloading/loading access via Silk Mill Lane - vehicles must then be moved to local parking available; the stall must be maintained throughout the whole event 1pm-5pm with no early take-downs; pack-away time is 5-6pm at the venue, to be vacated fully by 6pm. This is respectful of the event and for health & safety and to present visitors with the full event content throughout - a woman arriving at 4.30pm still deserves her full IWD experience.

* must ensure their stall area and activities are safe and tidy, free from risks and trip hazards.

BELONGINGS

We are using a public space which is likely to get busy so please keep your items secure and advise your team to avoid bringing valuables and keep their personal belongings safe and secure. We cannot accept responsibility for any losses or damage.

TOILETS

There are toilets including accessible toilets on-site.

REFRESHMENTS

The museum café will be open; there are also food outlets nearby and there may be food stalls at our event too.

HEALTH & SAFETY & COVID CARE

First Aiders will be present. On arrival, please familiarise yourself with fire exits and assembly points. Covid is still affecting and taking lives - please do your bit by using hand sanitisers available, self-testing before arrival, wearing masks or visors where appropriate, giving people space and understanding that some doors/windows will be open for ventilation. Please do not attend if you have Covid symptoms or a positive test result or have been advised to isolate or been in recent contact with someone who may have Covid.

PACKING AWAY

Stallholders can pack away from 5-6pm and must remove any litter using the bins provided and must take all their items including any excess waste or materials away with them. Litter bugs will not be welcome at future events.

EVENT STEWARDS

Our volunteers in the purple t-shirts and Derby Museum events staff are around to help. Our IWD Info Stall will be a hub for any questions.

PAYMENT

Must be made upon booking using the card / payment options via eventbrite; you will receive an automated order confirmation and receipt. We will not issue invoices nor complete supplier registration papers or purchase orders, stalls are to be booked via eventbrite according to the terms presented here.

REFUNDS

There are no refunds; if you need to cancel please let us know asap. You can pass your stall to another suitable organisation but must inform us of this change.

Host or Publisher IWD Derby