Click, Scan, Send: Digital Tools for Child Care

This session helps participants build confidence with everyday digital tasks needed to stay connected, organized, and responsive.
About this Event

Course Overview

Child care providers are often asked to communicate by email, submit documents electronically, attend virtual meetings, manage files, and protect account information. This session helps participants build confidence with everyday digital tasks needed to stay connected, organized, and responsive.

Rather than focusing on paid software or advanced office tools, this class emphasizes practical, low-cost digital habits providers can use immediately. Participants will learn how to manage business email, scan and save documents, organize files, participate in virtual meetings, and store passwords safely.

Learning Objectives

By the end of this course, participants will be able to:

• Explain why a business or generic program email is important for child care communication
• Identify best practices for monitoring, updating, and responding to program email
• Use basic email organization tools such as filters, folders, labels, and search
• Describe voicemail expectations, including setup, greeting, and keeping the mailbox available
• Scan paper documents using a phone or free digital tool
• Save scanned documents as PDFs
• Rename and organize files so they are easy to find later
• Create basic folders for program, grant, provider, or family documentation
• Describe when cloud storage such as Google Drive may be useful
• Share files safely using attachments or cloud links
• Participate professionally in virtual meetings
• Use virtual meeting features such as mute, camera, chat, and screen sharing
• Identify basic password storage and account safety practices