The Collective 2025

Refunds up to 30 days before event. Eventbrite's fee is nonrefundable.

Your registration fee covers your participation at The Collective: April 15 - March 17, 2025, in Kingsport, Tennessee. Included with your registration is:

• meals, snacks, and coffee during conference session days (Tuesday and Thursday)
• the opening night dinner and reception on Tuesday
• and a lovely swag bag.

The optional dine-arounds (Monday) and closing night party (Thursday) require separate registration and are pay-your-own expenses.

The full terms & conditions of this registration are below and more info about the event is available on the event website: www.thelibrarycollective.org

How should I contact the organizer with any questions?

Please contact our Program Team ([email protected]) with any questions about your registration.

Venue

Sessions will be at the MeadowView Conference Resort & Convention Center in Kingsport, TN. Other events will be held at locations in and around the Kingsport area.

Weather Policy

Refunds cannot be made to individual registrants due to weather-related transportation issues. Please see the full terms and conditions below.

Parking

Free parking is available for all conference attendees at the MeadowView Conference Resort & Convention Center.

Registration Fees, Completion, and Payment

We use Eventbrite to help streamline the paperwork and orders, since we're a volunteer staffed small organization. Your registration fee goes to directly cover costs of your attendence (i.e. food!) and Eventbrite charges a small processing fee for each order.

Registration is complete and a seat will be reserved for you only when payment is received.

Cancellations

If you must cancel your registration, please do so as soon as possible. A full refund, minus $20 handling fee and Eventbrite fees will be made if your written cancellation request is received no later than March 16, 2025. After that date, refunds are not available. Registered participants who do not cancel their registration in writing are responsible for the program registration fee, even if they do not attend.

Substitutions are encouraged in lieu of cancellation and can be made at any time. E-mail written requests to [email protected].

THE LIBRARY COLLECTIVE (“THE LIBRARY COLLECTIVE”) is proud to produce THE COLLECTIVE annual gathering (“Event”). The following Registration and Credentials Terms and Conditions (“Terms”) apply to you and any party you are registering for participation in any THE LIBRARY COLLECTIVE Events (“Participant”), and such Participant’s registration, attendance, participation, enrollment, and/or application for involvement in the Events, including but not limited to your purchase and/or possession of any THE LIBRARY COLLECTIVE Event entry material, such as badges, wristbands, tickets, passes, and giveaways (“Credential(s)”). By obtaining Credentials you agree to these Terms. This agreement is a legally binding contract and it contains provisions that affect your legal rights.

1) Only The Library Collective can issue credentials. THE LIBRARY COLLECTIVE and its agents and representatives are the sole creators, sellers and distributors of THE LIBRARY COLLECTIVE Credentials. Any Credential not created by and legally acquired from THE LIBRARY COLLECTIVE or its authorized agents or representatives will be considered fraudulent and invalid, and subject to revocation. THE LIBRARY COLLECTIVE reserves the right to pursue any and all legal action available against any person involved in the creation, dissemination or use of an unauthorized Credential.

2) Refund & Revocation Policy. All Credentials are the sole property of THE LIBRARY COLLECTIVE. THE LIBRARY COLLECTIVE may, in its sole discretion and at any time determined by THE LIBRARY COLLECTIVE, cancel, revoke, or refuse from any individual or company the following: Credentials, purchases, and/or hotel reservations made through THE LIBRARY COLLECTIVE. THE LIBRARY COLLECTIVE will not be responsible for any penalty, fee, loss, or expense that might result from such action.

a) Participants may cancel their registration before 11:59 PM Eastern Time on March 16, 2025. Cancelation requests must be made via email to [email protected].

b) The Library Collective will refund Participant’s registration fees, minus a $20 service charge. Eventbrite fees are not refundable for any reason.

c) Participants who fail to cancel their registration before the deadline, or who fail to follow the applicable steps to cancel, acknowledge that the Participant will not receive a refund even if the Participant does not attend.

d) THE LIBRARY COLLECTIVE will not issue refunds for Credentials that have been revoked.

e) Registered users may transfer their Credentials to another party in lieu of cancellation. Such transfers be made at any time before 11:59 PM Eastern Time on April 6, 2025. Transfer requests must be made via email to [email protected].

3) Participants must wear credentials while participating. THE LIBRARY COLLECTIVE Credentials are issued to, can be picked up by, and used by only the Participant named in the registration. THE LIBRARY COLLECTIVE Credentials are non-transferable after they have been picked up. For security reasons, each Participant must wear their Credential as follows: badges must be on the THE LIBRARY COLLECTIVE-issued lanyard around Participant’s neck while participating in Events, and wristbands must be securely affixed to the Participant’s wrist.

4) Photo and video release: The Library Collective may use images of you for any reason and for any purpose. Photographs and/or audio/video recordings taken at the Events by THE LIBRARY COLLECTIVE, or others on behalf of THE LIBRARY COLLECTIVE, may include a Participant’s image, name, voice and/or likeness. By attending and/or participating in the Events, each Participant hereby grants THE LIBRARY COLLECTIVE permission to use, and to sublicense to third-parties, the Participant’s photograph, image, likeness, voice and statements for any purpose, including but not limited to commercial purposes, without compensation or credit to the Participant, in any and all media now known or hereafter devised.

5) Participants must comply with the Code of Conduct. Event Participants agree to the THE LIBRARY COLLECTIVE Community Guidelines. THE LIBRARY COLLECTIVE reserves the right, without refund, to revoke the Credentials of Participants whose conduct violates the Code of Conduct.

6) No weapons allowed. THE LIBRARY COLLECTIVE is a private event and maintains a Weapons-Free Policy. Participants are prohibited from carrying weapons of any kind, including concealed or displayed firearms. Participants are not permitted to bring weapons onto the premises of any THE LIBRARY COLLECTIVE events. THE LIBRARY COLLECTIVE, the premises presenting THE LIBRARY COLLECTIVE Events, and/or THE LIBRARY COLLECTIVE clients may check the bags of Participants before allowing entry into a venue. THE LIBRARY COLLECTIVE reserves the right, in its sole discretion, without refund, to deactivate and/or revoke the Credentials of Participants who violate this Weapons-Free Policy. Participant agrees that this policy is in force, and agrees to comply with the policy, regardless of whether signs prohibiting weapons are posted at the premises of any official THE LIBRARY COLLECTIVE event.

7) Participating might cause injuries or death, and I understand and will not hold The Library Collective liable. Each Participant understands that participating in the Events is voluntary and may involve certain risks of physical injury, exposure to illness, damage to property, and other damages or losses that may be sustained by a Participant. Each Participant assumes all risk of damages, property loss, and personal injury which may occur by participating in the Events.

8) Waiver of claims (I can’t sue). IN NO EVENT SHALL THE LIBRARY COLLECTIVE BE LIABLE TO ANY PARTICIPANT, OR ANY OTHER PERSON OR ENTITY FOR ANY PERSONAL INJURY (INCLUDING DEATH) OR DAMAGES TO PROPERTY, DAMAGES FOR LOSS OF BUSINESS PROFITS OR OTHER PECUNIARY LOSS, INCLUDING ANY DIRECT, CONSEQUENTIAL, INCIDENTAL, SPECIAL, PUNITIVE OR SIMILAR DAMAGES, ARISING OUT OF ANY PARTICIPANT’S USE OF THE REGISTRATION, CREDENTIALS AND/OR PARTICIPATION IN THE EVENTS, EVEN IF THE LIBRARY COLLECTIVE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

9) Waiver of contractual warranties. EXCEPT AS MAY BE EXPRESSLY SET FORTH IN THESE TERMS, PARTICIPANT’S PARTICIPATION IN THE EVENTS, AND ALL SERVICES AND PRODUCTS PROVIDED IN CONNECTION WITH THE EVENTS, ARE PROVIDED “AS IS” WITHOUT ANY WARRANTY OF ANY KIND, AND NO OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR OTHERWISE, ARE MADE WITH RESPECT TO THE SAME, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR SAFETY, OR ANY WARRANTIES THAT MAY ARISE FROM COURSE OF DEALING. THE LIBRARY COLLECTIVE EXPRESSLY DISCLAIMS ANY WARRANTIES NOT EXPRESSLY STATED HEREIN.

10) I will indemnify The Library Collective. Each Participant (each an “Indemnifying Party”) agrees to indemnify, defend, and hold THE LIBRARY COLLECTIVE and its officers, employees, volunteers, contractors, suppliers, and representatives harmless from and against any and all claims, demands and all other liabilities, including, but not limited to, costs and attorneys’ fees, made by any third party arising out of or in connection with the Indemnifying Party’s use of the registration(s) or Credentials, or any violation of the Terms by the Indemnifying Party.

11) Texas law governs this agreement. The Terms will be governed by the laws of the State of Texas, without regard to its principles of conflicts of laws. Each Participant and THE LIBRARY COLLECTIVE hereby irrevocably submit to the exclusive jurisdiction of the United States federal and state courts located in Austin, TX and agrees that any such court will be the proper forum for the determination of any dispute arising hereunder. This agreement is made in the State of Texas.

12) The Library Collective may change these terms without notice at any time. THE LIBRARY COLLECTIVE reserves the right to make changes to the Terms at any time without notice to each Participant, so please check back and review the Terms from time to time. In the event that any term or provision of the Terms shall be deemed invalid, illegal or unenforceable in any respect, such term or provision shall be deemed severable and shall not affect the validity and enforceability of any remaining term or provision.

13) I won’t sue, and neither will my heirs. To the extent allowed by law, Participant hereby waives all rights to file a lawsuit against THE LIBRARY COLLECTIVE for any reason related to this event. This waiver binds Participant’s heirs, successors, and assigns.

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