AI Procurement, Records and Vendor Due Diligence Lab

Choosing an AI vendor involves more than comparing features, pricing, and capabilities. Organisations also need to consider how AI tools handle data, what records need to be retained, what procurement risks may arise, and where human review is required.

The AI Procurement, Records and Vendor Due Diligence Lab is a practical session for organisations moving towards more accountable AI use. You'll work through real-world considerations for assessing AI vendors and identifying procurement, records, and data risks before making a decision.

This lab is designed to help you ask better questions, assess potential risks, and create a more structured approach to AI procurement and vendor assessment.

• AI Vendor Due Diligence: Identify the key questions to ask when assessing an AI provider.
• Records Management : Consider how AI-generated information and records should be handled.
• Procurement Risk: Identify important risks and considerations before selecting an AI tool.
• Data Safety: Consider how organisational and sensitive information may be handled.
• Human Review :Identify where human oversight should remain part of the process.

You'll receive practical resources that can be used beyond the session, including:

• Vendor Due Diligence Checklist
• Records and AI Prompt
• Procurement Risk Filter
• Human Review and Data Safety Checklist
• A clearer set of next steps for strengthening AI capability within your organisation

This lab is suited to:

• Procurement and purchasing teams
• Records and information management professionals
• Project sponsors and program leads
• Council and government staff
• NFP leaders
• Managers and professionals involved in assessing or purchasing AI tools

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Refund and Cancellation Policy
By registering, you acknowledge and agree to this policy. Your statutory rights under the Australian Consumer Law remain unaffected.
Cancellation and transfer requests are processed based on the number of calendar days before your scheduled session:

• 14+ Days: Transfer, course credit, or refund (discretionary refund and non-recoverable platform fees apply).
• 7-13 Days: Transfer or credit only (subject to availability). No cash refunds.
• Under 7 Days: No refund, credit, or transfer. Exceptional circumstances may be considered at WA AI Hub’s discretion.
• No-Show / Partial Attendance: No refund, credit, or transfer.

Substitutions
Allowed up to 24 hours before the session. Email us the new eligible attendee’s details in writing.

Organiser Cancellation or Major Change
If WA AI Hub cancels or makes major changes (time, delivery mode, or core content), we will offer a transfer, credit, or refund, in accordance with Australian Consumer Law.

Platform Fees
Third-party platform fees are generally non-refundable unless required by law or platform rules.

How to Request a Change
Email Junita at [email protected] (or call (08) 6156 4865) with the participant name, session title, booking reference, and reason for the request.
Terms & Intellectual Property
© 2026 WA AI Hub. All training and workshop content is our intellectual property and is provided for personal or internal use only. Redistribution, resale, or commercial reproduction is prohibited without written permission. Your registration confirms agreement to our full Terms of Service and Privacy Policy.

Safety & Privacy Note
Do not enter sensitive data (personal, client, health, legal, financial, or confidential organisational/community information) into AI tools during the workshop. We will provide safe practice examples.

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