AI Procurement, Records and Vendor Due Diligence Lab

Choosing an AI vendor involves more than comparing features, pricing, and capabilities. Organisations also need to consider how AI tools handle data, what records need to be retained, what procurement risks may arise, and where human review is required.

The AI Procurement, Records and Vendor Due Diligence Lab is a practical session for organisations moving towards more accountable AI use. You'll work through real-world considerations for assessing AI vendors and identifying procurement, records, and data risks before making a decision.

This lab is designed to help you ask better questions, assess potential risks, and create a more structured approach to AI procurement and vendor assessment.

• AI Vendor Due Diligence: Identify the key questions to ask when assessing an AI provider.
• Records Management : Consider how AI-generated information and records should be handled.
• Procurement Risk: Identify important risks and considerations before selecting an AI tool.
• Data Safety: Consider how organisational and sensitive information may be handled.
• Human Review :Identify where human oversight should remain part of the process.

You'll receive practical resources that can be used beyond the session, including:

• Vendor Due Diligence Checklist
• Records and AI Prompt
• Procurement Risk Filter
• Human Review and Data Safety Checklist
• A clearer set of next steps for strengthening AI capability within your organisation

This lab is suited to:

• Procurement and purchasing teams
• Records and information management professionals
• Project sponsors and program leads
• Council and government staff
• NFP leaders
• Managers and professionals involved in assessing or purchasing AI tools

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• 14+ days before: Full transfer to another session or course credit (less platform fees). Refunds are at WA AI Hub’s discretion and may incur an admin fee.
• 7–13 days before: Transfer or credit only, subject to availability. No cash refunds for change-of-mind.
• Less than 7 days before: No refunds, credits, or transfers for change-of-mind. Exceptional circumstances considered at our discretion.
• No-show/Partial attendance: No refund or credit is provided, except as required by Australian Consumer Law.

• Substitutions: Permitted up to 24 hours before the session. Please provide attendee details in writing.
• Organiser Changes: If we cancel or significantly reschedule, you will receive a full transfer, credit, or refund per Australian Consumer Law.

Our services include guarantees that cannot be excluded under Australian Consumer Law. Platform fees may be non-refundable if retained by the third-party provider.

Email Junita at [email protected] or call (08) 6156 4865. Include your name, session title, and booking reference.
By registering, you acknowledge this policy and your statutory rights under Australian Consumer Law.

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