2025 Spring Plenary Session - Hybrid Event

Where: Hyatt Regency Irvine & Zoom Events Hybrid Event Platform

When: April 24-26, 2025

Registration: We will be taking credit card payments only for this event. If you need to make alternative arrangements, please email [email protected].

Registration Fees

Registration In-Person: $575

In-Person registration includes continental breakfast and lunch each day along with all conference materials. Dinners are on your own.

Virtual Only Registration : $425

One Day Only In-Person Registration (Saturday): $150

One Day Only Virtual Registration (Saturday): $75

Presenter Registration Virtual Only: Promo code provided to approved presenters to register at discounted rate

1 Day Presenter Registration In-Person: Promo code provided to approved presenters to register at discounted rate

2 Days or More Presenter Registration In-Person: Promo code provided to approved presenters to register at discounted rate

Please email [email protected] for promo code information.

** All Presenters are required to register. **

In Person Registration will end April 10th, 2025 at 5:00pm.

Virtual Registration will end April 16th, 2025 at 5:00pm.

Virtual only attendees will need to email [email protected] for space availability.

Spring Plenary is expected to run until 2:30 p.m. on Saturday, April 26th. Please consider this when making your travel plans. We want to ensure all voices are heard regarding these important resolutions!

For questions about accessibility or to request accommodations please contact Kayla Vue or Tonya Davis at [email protected]. Three weeks advance notice of need for accommodations is requested.

Hotel Information - Hyatt Regency Irvine Reservations

Please note that you must make hotel reservations separate from the event registration process. Registration confirmation for the event does not guarantee a hotel room reservation. For those flying, John Wayne Airport and Long Beach Airport are the closest airport to the hotel.

You must make reservations through the ASCCC group hotel block. The cut-off date for room reservations is April 3rd, 2025.

2025 Spring Plenary Session will be taking place at Hyatt Regency Irvine, 17900 Jamboree Road Irvine, CA 92614

Single/Double Room Rate at $219/night plus tax and fees

Triple Room Rate at $244/night plus tax and fees

Quad Room Rate at $269/night plus tax and fees

Cut-Off Date: April 3rd, 2025

Please contact Academic Senate Event Team at [email protected] with any questions or concerns.

How to participate in Virtual Only:

The event will take place in the virtual event platform Zoom Events. All attendees will receive an email prior to the event with a unique user login. The platform works with email as your user id, so please make sure all attendees emails are their actual emails. If you are an admin and are registering a group of people, please make sure you are prepared with each persons unique email. Please review the Zoom Events document guideline on the ASCCC event page prior to the event start date.

Event links to the Virtual Event Platform will be emailed to all registered attendees approximately 1 week prior to the start of the event. All sessions will have auto closed captioning available.

FAQs

Is my registration/ticket transferrable?

We no longer take direct ticket transfers. You will need to submit a new registration for each person attending.

What is the cancellation/refund policy?

• Payment is required prior to entering an Academic Senate event.

• Please remember that the last day (April 15th, 2025) to cancel your registration without penalty is always posted on each event's webpage, and is listed in each confirmation email. Cancellations must be submitted in writing to [email protected] on or before the posted date. Registration will not be canceled due to non-payment. All cancellations made after the posted cancellation date will be assessed a $175 cancellation fee.

• Full Refunds will not be granted for cancellations after the posted cancellation deadline.

• Cancellations made less than 7 business working days prior (April 15th, 2025) to the event will be billed the full registration amount for the conference.

• No shows, unclaimed "TBA" attendees, and cancellations made after the deadline will be billed to you and/or your college for the total cost of registration and room if applicable to the event. As attendees are permitted to register without funds, we have no way of determining cancellation unless specifically told, in writing.

• It is your responsibility to ensure payment of the registration fee. Submission of your registration signifies agreement with this policy.

• Unpaid balances owed to the Academic Senate must be paid off before an attendee can register for a future event.

The name on the registration/ticket doesn't match the attendee. Is that okay?

No, All attendee registrations must match the ticket. We no longer take direct transfers. Every attendee must submit their own registration and payment.

Questions and Concerns

Please contact the Academic Senate Event Team at [email protected] with any questions or concerns. Three weeks advance notice of need for accommodations is requested.

Host or Publisher Academic Senate for California Community Colleges