VHDA'S WINTER Competition

Registration #C-BC-CO 231033

VHDA Membership is now available! (again!) Become a Victoria Highland Dancing Association member today!

As a member you:

• Receive discounts at our competitions & workshops

• Eligible for trophy bursary

• Bursaries to provincial reps

• Support the love of highland dancing on Vancouver Island

• Help us put on 3 competitions on the Island each year

• Be part of a great community that supports highland dancers

- Membership is open to dancers of ALL geographical regions –

You DO NOT have to live in Victoria to be a member

To be a registered VHDA member you need to fill out the form and pay the $25 membership fee and $50.00 volunteer deposit (by cheque or e-transfer which will be refunded to you once someone in your household has volunteered). More information can be found on our website. VHDA website

If you are member of the VHDA make sure that you choose the VHDA member package tickets when registering your dances (you get a $1.00 discount/dance). You MUST be a VHDA member to select this option.

The venue is Lambrick Park Church.

Doors open at 9:00AM

• PRIMARY events will be not before 10:30am

• BEGINNER & NOVICE events will not begin before 9:30AM 


• INTERMEDIATE & PREMIER events will not begin before 12:00PM

• Pre-Competitive Performance will not begin before 11:00am

***All times subject to change*** (an email will be sent out closer to the date confirming times and details)

Judges : Kristin Stolarz & Richelle Edwards

Pipers: Jamie Troy Jr. & Liam Hilder

Everyone must pay the Scotdance Fees, please ensure that you add them to your registration total. Thank you!

Reminder!

PLEASE return your number! We are missing a large proportion of our numbers because sometimes dancers forget to return them. These fabric coated reusable numbers are far more durable than printing paper ones for each competition, but they are also expensive to replace. We’d like to stay with the reusable numbers but it will not be possible if they don’t get returned. If you have any of these numbers kicking around in your dance bag or dance cupboard, please bring it to the competition and if it’s part of our set you will get your $2 number fee returned, even if it’s from a previous competition!

ADMISSION: People aged 12+ cost $10.00 (includes a digital copy of the program)

Children under 12 and dancers receive free entry.

REMEMBER TO PACK YOUR CARD! A valid 2023 Scotdance card is required to pick up your competition number. A photo of your card is not a replacement. You will be charged a $10.00 fee for a missing card. (Scotdance Canada Rule).

PROGRAM: The program for the day will be emailed out prior to the competition date and a limited number of printed copies will be available at the venue (for a small fee). So please plan ahead and print/bring your own copy in order to help keep us all healthy and safe! Thank you!

PARKING : beside and behind the church

WARM UP AREAS: There will be specific areas designated for warm up.

CHANGE ROOMS: will are located downstairs and the girls change room will be larger than we had in October

REGRETS: If you have registered, but are unable to attend, we would appreciate hearing from you at [email protected]

UPCOMING EVENTS: VHDA Saanich Fair Competition September 2nd 2023

Questions or concerns? Please email [email protected]

Please visit us at our website and facebook page:

VHDA website

VHDA facebook page

COMPETITION RULES

1. All dancing events are governed by the rules and regulations of the Royal Scottish Official Board of Highland Dancing (RSOBHD) and ScotDance Canada.

2. This event may be cancelled at any time up to, and including on or during the date of competition, dependent upon public health concerns.

3. Decisions of the competition organizers and judge(s) are final, including
 age categories and number of placements in each event. 


4. Dancers will compete in inverse order of entry. First to enter is last to dance.

5. Age is as of 12.01am on competition date. Competitors dance only in their respective age groups. 


6. Entry fee must accompany entry.

7. Late entries are at the discretion of the competition secretary.

8. Refunds are at discretion of the VHDA. Where admittance to event is refused based upon good health declaration, fees will be refunded (excepting an administration fee of $5.00 per family). There will be no entry refunds unless we need to cancel the event due to health restrictions.

9. Dancers must be registered with the RSOBHD or RSOBHD subsidiary body (such as ScotDance Canada) in order to compete. All competitors must present current RSOBHD registration card prior to receiving awards or pay the $10 non-refundable fee.

10. Protests must be made in writing, signed and submitted to the VHDA by the end of the competition day and must be accompanied by a $35.00 fee, refundable, if sustained.

11. The VHDA reserves the right to combine or split classes.

12. No category changes will be accepted on the day of competition. VHDA must be notified of any class changes by February 3rd 2023 (c/o [email protected]). 


13. Competitors must be on hand when their event is called or forfeit entry in that dance.

14. All competitors must remain in costume for award presentations.

15. Dancers must be dressed appropriately at all times.

16. Dancers and parents must respect the ScotDance Canada Risk Management Guidelines, local, Provincial and Federal health authority directives, and RSOBHD Code of Ethics.

17. Competitors must dance with swords and to music provided by the competition organizer. 


18. Special awards will be given for the trophy fling, special Sailor's Hornpipe and choreography events. Cash prizes will be awarded in the regular 16 & over Premier 
categories. Medals will be awarded in all other events / categories. 


19. Entry deadline is Friday February 3rd 2023. Late entries are at the discretion of the VHDA. 


Please note that by registering for this event you consent to the following waivers below:

VHDA’s Winter Competition and its members commit themselves to comply with the requirements and recommendations of National, Provincial and local Public health and other governmental authorities, and to put in place and adopt all necessary measures to that effect. However, VHDA’s Winter Competition cannot guarantee that you (or your child, if participant is a minor/ or the person you are the legal guardian of) will not become infected with COVID-19/other contagions. Further, attending the Event could increase your (or your child, if participant is a minor/ or the person you are the legal guardian of) risk of contracting COVID-19/other contagions, despite all preventative measures put in place.

______________________________________________________________________

By signing this document,

I declare that I (or my child, if participant is a minor/ or the person I am the legal guardian of) am participating voluntarily VHDA’s Winter Competition .

I am aware that participating in the ___________________ (the “Event”) involves the potential for risks, dangers and hazards, including but not limited to:

(a) Covid 19/other contagions; and,

(b) injury to myself / my child as a result of the physical nature of dance competition/workshop and performance; and

(c) the taking and/or release of unauthorized photographs, video and/or other recordings of myself and/or

my child, notwithstanding efforts to enforce Event policies.

I declare that neither I (or my child, if participant is a minor/ or the person I am the legal guardian of) nor anyone in my household, have experienced in the last 48 hours prior to the date of VHDA’s Winter Competition , Covid-19/other contagions symptoms (as identified by public health authorities).

I declare that neither I (or my child, if participant is a minor/or the person I am the legal guardian of) have tested positive for COVID-19/other contagions, and have not yet been cleared to discontinue isolation in accordance with applicable criteria communicated by public health officials (awaiting results); have been in close contact with a person who, to my knowledge, had symptoms of COVID-19/other contagions or has tested positive for COVID-19/other contagions, and have not yet been cleared to discontinue isolation in accordance with applicable criteria communicated by public health officials; or am currently subject to a quarantine or self-isolation order for any reason, including travel.

I (or my child, if participant is a minor/or the person I am the legal guardian of) declare that I have not been required to self-isolate under timelines set out by public health authorities (except for essential school or work activities).

If I (or my child, if participant is a minor/ or the person I am the legal guardian of) experience, or if anyone in my household experiences any Covid 19/other contagions symptoms after submitting this declaration, I (or my child, if guardian of) will not attend any of VHDA’s Winter Competition programs or services until no longer required to self-isolate or for 48 hours after symptoms resolve or as directed by public health authorities.

I (or my child, if participant is a minor/ or the person I am the legal guardian of) agree to the requirements and recommendations of National, Provincial and local Public health and other governmental authorities and to those special safety regulations put in place by VHDA’s Winter Competition as it pertains the Covid-19/other contagions and to adopt all necessary measures to those effects.

I (or my child, if participant is a minor/ or the person I am the legal guardian of) agree that, by filling out and signing this waiver and agreeing to the terms and conditions set out in it, I am giving up my legal rights to sue VHDA’s Winter Competition and its officers and directors, in the event that I (or my child, if participant is a minor/ or the person I am the legal guardian of), contracts Covid-19/other contagions.

This document will remain in effect until VHDA’s Winter Competition as per the direction of the National, Provincial and local Public health and other governmental authorities, determines that the aforesaid acknowledgments pertaining to Covid 19/other contagions in this declaration are no longer required.

In consideration of my / my child’s participation in the Event and for other good and valuable consideration, the receipt and sufficiency of which is acknowledged, I hereby WAIVE ANY AND ALL CLAIMS against ScotDance Canada, its directors, agents, employees, executive members, volunteers and organizers of the Event (the “Releasees”), which I now have, or hereafter may have against the Releasees. In particular, but without limiting the foregoing, I agree to release the Releasees from ANY AND ALL LIABILITY for any loss, damage, injury, or expense I / my child may incur as a result of my / my child’s participation in or attendance at the Event. I agree to indemnify and hold harmless the Releasees from ANY LOSS, DAMAGE, INJURY OR EXPENSE, including legal costs, that the Releasees may incur due to my / my child’s participation in or attendance at the Event, whether caused by the negligence of the Releasees or otherwise, and whether caused to my child or otherwise. I understand that the Releasees will photograph and otherwise record the Event, its participants and attendees. I consent to and authorize such recording. I further consent to and authorize the Releasees to publish my/my child’s image, likeness and information in any medium, including but not limited to photographs, videos, DVDs, and web-casts. I understand that this publication will take place in the public domain, including in printed materials, public announcements, and on the internet.

I specifically consent to the public release of the following information: 1. Name; 2. City, Province, Country of Residence; 3. Tartan; 4. Age; 5. Results.

This document is in addition to and does not replace all other VHDA’s Winter Competition waivers.

I acknowledge that by signing and submitting this entry, electronically or otherwise, that I have read this agreement carefully and fully understand it, and agree to all of the above terms and conditions.

Signature required if in person, otherwise acknowledge by email or via online entry form.

__________________________________Print name __________________________________Date (dd/mm/year)

__________________________________Signature

Host or Publisher VHDA