SAME BRP - 2025 B2B Holiday Social

We're back for our second annual B2B and Holiday Social at the GW Hotel in Winchester, VA, and we can't wait to celebrate the season with you for this special holiday networking event for our SAME community.

Sign up for a 3-minute presentation spot and have the chance to showcase your A/E/C Industry firm, capabilities, who you are looking for in teaming partners, and what agencies or type of firms you want to increase working with.

Note: The 3-minute spots are limited to firms in the Architecture / Engineering / Construction (A/E/C) industry that team together to pursue a contract. Presentation spots are not available for products (ie, manufactured products, etc.) There are limited number of spots available.

We have invited our BRP members and local government and organizations to join us and brief on what opportunities they have coming up and to answer your questions. Agencies/Non-profit organizations will have a 10 minute spot during the B2B. If you wish to present your government agency role and opportunities during our program, please reach out and we will happily include you in our program.

Don’t want to lead a presentation? No Problem! Come and listen to the presentations and find your new teaming partner!

After the presentations we’ll start our holiday social networking, connect with those firms that fit in your firm’s strategic plan, make the connections, and start the conversation.

All ticket holders will receive entry to event with BRP hosted **open bar (wine and beer)** and heavy hors d’oeuvres at the holiday social. Coffee/tea/water and light snacks will be served throughout the program.

Opt-in for a list of registered participants; program presentations will be shared with registered participants the day of the event and later posted on the BRP website in December.

AGENDA

1:30 pm – Check in – Registration begins; Sponsors begin set up for exhibit table tops.
2:00 pm – Welcome and introduction of the Rules of Engagement (includes intermission/break)
4:00 pm – Presentations Conclude; Holiday Social Networking Reception Begins
5:30 pm – Program concludes

TICKETS
All tickets include the option to present during the B2B at no additional cost. Choose presenter ticket or non-presenter ticket at checkout to let us know if you would like to reserve a presentation spot.

$55 - Members (any Post)
$35 - Members - Active Duty / Government / Non-Profit
$65 - Non-Members
$75 – Late registration or walk-ins (non-presenter ticket only)

SPONSORSHIP + TICKET PACKAGES
All sponsorships come with:

• one registration ticket,
• a presentation slot (optional - limited availability),
• and a half of a 6-ft table (3 ft) for exhibit-style table top placement of your brochures or giveaways (optional)
• a branded SWAG gift (optional) to give away at the event (ie, branded item like mints, pens, rulers, stocking stuffer, etc.)
• Recognition during B2B slideshow and all sponsor firm's attendee name badges
• as well as recognition in program, event signage, event emails, and LinkedIn Social Media.
  

$150 – B2B Sponsor (sponsorship package)

$200 - Networking Reception Sponsor (sponsorship package + logo at food and coffee/tea stations)

$200 – Beverage/Bar Sponsor (Sponsorship package + logo at bartender station)

$200 - Program Print Sponsor (Sponsorship package + logo on every page of printed program)

EVENTBRITE FEES & REFUNDS

Tickets (and any transfer ticket requests) must be purchased NLT noon on Monday, December 1 to avoid the late registration or walk-in ticket price ($75 for all); because of printing deadlines, presentations spots and all printed materials also close at this time. Choose your ticket type at check out.

If you have more than one presenter, you can let us know in the printed program form.

All attendees must have a ticket to attend the event. Refunds, less Eventbrite fees, will be accepted until noon on Monday,December 1.

Sponsorship is non-refundable.

DATE DEADLINES TO REMEMBER

Monday, December 1 (noon EST)

• All regular-priced ticket purchases
• All transfer requests
• All ticket refund requests (sponsorship is non-refundable)
• All presenter / firm information / logo for program submitting online [https://form.jotform.com/SAME_BlueRidge/2025-b2b-printedprogram].
• Final presentations must be submitted to the dropbox folder [https://www.dropbox.com/request/nmhgzThJCLGt4RaC9pKG].

PRESENTERS

Complete your information and send your final slides by noon on Monday, Dec. 1. Send early, if you can. Don't miss this deadline!!!

Presenter Form for Printed Program:

→ https://form.jotform.com/SAME_BlueRidge/2025-b2b-printedprogram

Drop off Presentation Slides here: (please include your firm in file name)

→ https://www.dropbox.com/request/nmhgzThJCLGt4RaC9pKG

A limited number of presenter spots are available on a first come, first served basis. To reserve your spot, you must check out with a ticket OR a Sponsor ticket AND complete the registration for your presentation. Presentations are due to Bree Beal NLT noon on Monday, December 1.

Example Slide Topics:

• Introduction (locations, size classifications, year established, number of employees)
• Services (architecture, engineering, construction, etc. - other specialty services/NAICS codes)
• Past Performance (projects with title, location, images)
• Teaming opportunities (who do you want to work with? What Agencies? Growth?)
• Contact Information

You can see last year's slides and printed program on our website here:
https://www.same.org/blueridge/events/past-events/

RULES OF ENGAGEMENT

• SAME Blue Ridge Post will announce each person’s name and their firm. You can see on the schedule when it is your turn. Start coming up to the podium when the previous person starts to leave.
  
• You have ONLY 3 minutes. You will get a yellow warning when you have 30 seconds and red when you hit your 3 minutes. If you go over, we will cowbell you 😊🔔
  
• All presentations will be shared afterwards on the SAME BRP website. Contact information for each company is in the program for follow-up networking. We will also share an opt-in contact list for everyone attending.
  
• Live Q&A only with government speakers (15-minute spots)
  
• The follow up is up to you. You need to reach out to other firms to connect and you should be courteous and respond to those who reach out to you.
  

FOR ALL ATTENDEES
Listen to the speakers. You may not see a way that you can be teaming partners but listen to WHO they want to partner with and WHICH agencies they want to break into.

• Do you know someone else that would be a good fit as a teaming partner?
  
• Do you have a connection at the Agency they are looing at, or know someone who does?
  
• Or do you have any advice on how to start with the Agency?

LOCATION

The George Washington (A Wyndham Grand) Hotel
103 East Piccadilly Street, Winchester, VA 22601

https://www.wyndhamhotels.com/wyndham-grand/winchester-virginia/the-george-washington-a-wyndham-grand-hotel/overview

DRESS CODE

Gentlemen and Ladies should wear business casual attire. Short sleeved uniform or uniform not requiring coat or tie may be worn at the meeting when it is the prescribed uniform of the day by the respective military services. Business cards are welcome.

PARKING

On-site or nearby street parking is available for a small fee.

George Washington AutoPark

128 North Cameron Street, Winchester, VA 22601

(behind the George Washington Hotel and adjacent to the Frederick County office building)

Daily Parking: $2 per hour; $22.00 maximum

EVENT CONTACTS

Bree Beal, [email protected], Post President

Jason Beck, [email protected], Programs Chair

Brian Thorne, [email protected], Treasurer

General Inquiry: [email protected]

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