Influential Communication for Executive Assistants 1 Day Program - San Jose

Duration: 8 hours (including breaks) | Format: In-person / In-house / Online / Hybrid Certification: Course Completion Certification | Credits: 8 CEUs/CPDs/PDUs

This workshop aims to strengthen the communication capabilities of Executive Assistants by helping them communicate clearly, confidently, and professionally in fast-paced executive environments. Participants will enhance their verbal, written, and interpersonal communication skills, learn how to manage upward communication effectively, handle difficult conversations diplomatically, and represent leadership with professionalism. The program also supports aspiring EAs in understanding the communication standards expected in executive support roles.

Key Outcomes:

By the end of the program, participants will be able to:

Communicate clearly and confidently with senior leaders

• Manage professional communication across levels and functions
• Draft concise and effective executive emails
• Practice assertive yet respectful communication
• Handle challenging conversations professionally
• Improve listening skills and reduce communication errors
• Build credibility and trust through communication
• Understand the communication expectations of an Executive Assistant role.

Target Audience:

Primary Audience

Executive Assistants supporting CEOs, Directors, VPs, or Senior Managers

• Senior Administrative Assistants
• Personal Assistants to leadership teams
• Office Managers handling executive coordination

Secondary Audience (Aspirants)

Administrative professionals aiming to move into Executive Assistant roles

• Team coordinators or project support staff seeking career advancement
• Professionals newly promoted into executive support positions

This course is suitable for the individuals who:

• Interact regularly with senior leadership and cross-functional stakeholders
• Manage confidential information and executive communication
• Coordinate meetings, correspondence, and executive schedules
• Seek to enhance confidence, professionalism, and communication impact
• Want to strengthen their readiness for higher-level executive responsibilities

Note: The training schedule includes two 15-minute coffee breaks and one 30-minute lunch break

Hosting this workshop in-house allows the content to be tailored to your organisation’s communication culture, leadership style, and real workplace scenarios while enabling confidential discussion of internal challenges. It strengthens alignment within the executive support team by establishing consistent communication standards and best practices. Additionally, it is cost-effective, enables immediate workplace application, and supports succession planning by preparing aspiring Executive Assistants internally.

Partner with our team to tailor the content, executive scenarios, and delivery format to align with your leadership culture and business priorities. This immersive 1-Day / 8-Hour training can be delivered at your convenience on-site, private classroom, hybrid, or live virtual.

What this course brings to your organization:

• Stronger executive–assistant alignment and partnership
• Clear, confident, and strategic communication across levels
• Improved decision support and information flow
• Reduced miscommunication and workplace friction
• Elevated executive presence and professional credibility
• Greater efficiency in meetings, reporting, and stakeholder coordination

Enquire now at [email protected] for scheduling details and group discounts.

Let’s strengthen the strategic influence of your Executive Assistants and enhance leadership effectiveness across your organization.

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Info: Topics Covered:
● The EA as a communication bridge between leadership and stakeholders
● Internal vs. external communication responsibilities
● Common communication challenges faced by EAs
● Communication expectations from senior management
● Professional image and credibility.

Info: Topics Covered:
● Speaking clearly and confidently
● Professional tone and word choice
● Telephone and virtual meeting etiquette
● Handling senior leaders respectfully
● Managing interruptions and time pressure.

Info: Topics Covered:
● Importance of active listening
● Avoiding assumptions and miscommunication
● Clarifying instructions effectively
● Note-taking techniques for meetings
● Asking the right questions.

Info: Topics Covered:
● Structure of a professional email
● Writing concise and clear messages
● Tone management in email communication
● Writing on behalf of executives
● Managing difficult email responses.

Info: Topics Covered:
● Difference between passive, aggressive, and assertive communication
● Saying “no” politely
● Handling demanding stakeholders
● Managing conflicts calmly
● Maintaining professionalism under pressure.

Info: Topics Covered:
● Communicating effectively with senior executives
● Providing updates clearly and briefly
● Escalating issues appropriately
● Maintaining confidentiality
● Building trust with leadership.

Info: Topics Covered:
● Communication differences between admin and EA roles
● Executive-level professionalism
● Building confidence to interact with senior leaders
● Developing communication credibility.

Info: ● Interactive discussions
● Real-life workplace scenarios
● Role plays
● Group activities
● Case studies
● Self-assessment
● Practical writing exercises

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