Fall 2026 Events - Org/Dept Registration

Welcome, Student Organization or Campus Department Leader, it's time to register your organization for the event!

Campus departments and student organizations registered with and approved by Student Life and Development are invited to register for tabling.

Please review the schedule, registration requirements, event requirements, contact information and FAQ below.

SCHEDULE

Week of Welcome

• Event Date: Wednesday, Sept. 2 and Thursday, Sept. 3
• Event Time: 11 a.m. - 2 p.m.
• Event Location: Speaker's Platform and Central Quad

Smorgasport

• Event Date: Friday, Sept. 11
• Event Time: 6 - 10 p.m.
• Event Location: LBSU Parking Lots E1 & G3

REGISTRATION REQUIREMENTS

• Registration for Week of Welcome and Smorgasport is only open to campus departments and student organizations registered with and approved by Student Life & Development.
• Registration closes at 11:59 p.m. on Monday, Aug. 24, 2026.
• There is a registration fee of $15 per event. Registration will be on Eventbrite and payment can be made using a debit or credit card, or PayPal. All sales are final; no refunds will be issued for no-shows or cancellations.
• Registration includes: (1) 10 x 10 space, (1) table and (2) chairs, provided on the day of the event. No additional space requests will be approved.
• For organizations bringing their own pop-up canopies, it is required to provide proof of certification for fire retardancy. During check-in, event staff will review and approve the canopies accordingly.
• No additional tables, chairs or electricity will be provided per organization.
• All organizations must stay for the duration of the event.
• If the event is canceled because of inclement weather, refunds will not be provided.
• The event is subject to change based on local health and public safety conditions. If the event is cancelled because of public safety restrictions, refunds will be issued.

EVENT REQUIREMENTS

• Tables are to remain in their designated spot and are not permitted to be moved.
• To maintain cleanliness, it is mandatory for organizations to clean up their designated space. Failure to clean up all trash properly (including leaving behind broken items) will result in a $50 fee per day charged to the respective organization.
• Prohibited items include: megaphones, loudhailers, bullhorns, microphones, public address systems, non-fire retardant canopies and loudspeakers.
• Music must not disturb the surrounding organization's ability to recruit and table.

The following system will be in place during the event for violations:

• First Violation: Verbal warning given by event staff.
• Second Violation: Final warning given in person by event staff.
• Third Violation: Upon notification by event staff, the organization/department will be instructed to leave the event premises immediately. All tabling activities will be required to cease promptly. Expelled groups will not be permitted to table on any remaining days or time of the event and no refunds will be issued. All sales are final, no refunds will be issued for no-shows or cancellations.

WHO TO CONTACT

• Clubs and Organizations Help: Contact your SLD advisor to assist you with the registration process or questions about your organization’s standing.

• SLD advisor contact information can be located here.

• Accessibility: To request disability-related accommodations, Bob Murphy Access Center Event Request Form.
• For information relating to your registration or the event, contact [email protected].

FAQs

How do I make changes to my registration after it’s been submitted?

• For all questions regarding your organization's registration and/or payment, email [email protected].

Can I get a refund if my organization can no longer table at Week of Welcome or Smorgasport?

• All sales are final, if you have any questions, please email [email protected] for assistance.

Can my organization be placed next to another specific organization?

• During Eventibrite registration, organizations can submit special accommodation requests to be placed alongside another organization. However, requests are not guaranteed.

Can my organization register twice to get two spaces at the event?

• No, organizations are limited to one registration. Additional registrations will be canceled, and a refund will be issued. Each registration includes a (1) 10 x 10 space, (1) table and (2) chairs on the event day. No extra tables or chairs will be provided per organization.

How do I use money from my club account to pay for the registration fee?

• When registering, initial payment must be made online via credit/debit card, or PayPal. For organizations wanting to use club funding to pay for the registration fee, email your SLD advisor to assist you with a reimbursement request.

For questions, please email [email protected] or call 562-985-2535.