ASCE VA Section Civil Soiree 2025

The ASCE Virginia Section cordially invites you to the 2025 edition of the ASCE Virginia Section Civil Soiree. Come join your engineering colleagues and their families from across the Commonwealth for a night of fun and comradery starting at 6pm on Saturday, October 4, 2025. The University of Virginia ASCE Student Chapter is co-hosting the Civil Soiree at the historic UVA Rotunda at 1826 University Ave, Charlottesville, VA 22904. Ticket information can be found below.

In addition to the Civil Soiree, at 2pm on Saturday afternoon, the Virginia Transportation Research Council (VTRC) will be hosting an ASCE Plaque Dedication Ceremony. After nearly 80 years of being the "research arm" of the Virginia Department of Transportation (VDOT), VTRC is being recognized as an ASCE Virginia Section Historic Landmark. With this recognition, VTRC will rightly earn a place alongside some of the other most impactful and significant civil engineering landmarks throughout the Commonwealth such as the Fink Deck Truss Bridge in Lynchburg and the Crozet Tunnel in Crozet. Plenty of free parking is available at VTRC. The address for VTRC is 530 Edgemont Rd, Charlottesville, VA 22903.

On both Friday afternoon and again on Saturday morning, various tours of UVA "Grounds" will be available. Please see below for these tour options.

Lastly, on Friday evening at 6pm, there will be an exclusive cocktail reception at the Historic Montebello. Built in 1819, Montebello is on the National Registry of Historic Places and lies within walking distance from UVA's School of Engineering buildings. For more information on Montebello: Montebello – DHR

Attendance is free for the VTRC Plaque Dedication Ceremony, all tours, and the Montebello Reception. Reservations for these events is required and can be made when purchasing tickets for the Civil Soiree.

Parking is available for all tours and events for a nominal fee at the nearby Central Grounds parking garage. From the parking garage, it's about a 0.25 mile walk to either the Rotunda or the UVA School of Engineering buildings (a 7 to 8 minute walk). On Saturday evening, members of the UVA ASCE Student Chapter will be available to help direct guests from the parking garage to the Rotunda. The address for the parking garage is: 400 Emmet Street South, Charlottesville, VA, 22903. The ParkMobile location for the Central Grounds parking garage is: 5515.

Civil Soiree Keynote Speaker is ASCE Executive Director ASCE Executive Director Thomas W. Smith, III, CAE, ENV SP, NAC, F.ASCE. Note that Tom Smith has announced his retirement effective December 31st, 2025 so this will be an excellent opportunity to hear him speak as ASCE Executive Director one last time.

Dinner Options are as follows:

• Braised Meiterranean Chicken Medallions
• Gilled Salmon with Housemade Pesto
• Mushroom and Quinoa Stuffed Acorn Squash

CIvil Soiree Registration opens at 6 pm

Networking Social Hour: 6:00 - 7:00pm

Dinner/Keynote Speaker: 7:00 -10:00pm

Attire is Business.

CIvil Soiree Tickets are:

Member - $75

Non-Member $100

Students - $25

The following Sponsorships are available:

Platinum Sponsor - $1000

Gold Sponsor - $500

Silver Sponsor - $300

Each sponsor would be entitled to one free admission and recognition as a sponsor in a scrolling PowerPoint during the event. So we may present your logo in the program and on the screen, please forward an electronic file in PDF, PNG, TIFF, JPEG, or ESP of your logo in color. We suggest the resolution be at least 300 dpi. Please send them directly to the Virginia Section at [email protected], by 5 p.m. Friday, September 26, 2025.

A financial statement is available upon written request from the VDACS Office of Charitable and Regulatory Programs.

Various tours will be held across the UVA campus and the City of Charlottesville. Availabile Tours include:

Friday, October 3rd, 2025:

• Thornton Hall & CEE Labs - 1pm
• Contemplative Commons - 3 pm

Saturday, October 4th, 2025

• Shannon Library - 9 am
• Rotunda & Lawn Tour - 11 am

Hotel Suggestions:

4-star:

1) Kimpton The Forum Hotel

• Location: 540 Massie Rd, Charlottesville, VA 22903
• For Reservations: (800) 546 - 7866
• Website: https://www.ihg.com/kimptonhotels/hotels/us/en/forum-hotel-charlottesville-va/chodd/hoteldetail

2) Boars Head Resort

• Location: 200 Ednam Drive, Charlottesville, VA 22903
• For Reservations: (844) 611 - 8066
• Website: https://www.boarsheadresort.com/

3) Oakhurst Inn

• Location: 122 Oakhurst Circle, Charlottesville, VA 22903
• For Reservations: (434) 872 - 0100
• Website: https://www.oakhurstinn.com/?utm_medium=organic&utm_source=google&utm_campaign=business-listing

3-star:

1) Residence Inn by Mariott Downtown Charlottesville

• Location: 315 West Main Street, Charlottesville , VA 22903
• For Reservations: (434) 220 - 0075

Website: https://www.marriott.com/en-us/hotels/chowr-residence-inn-charlottesville-downtown/overview/?scid=f2ae0541-1279-4f24-b197-a979c79310b0

Questions? Contact: Ryan Henry at [email protected]

Refunds only given until October 3, 2025.

Host or Publisher ASCE Virginia Section