AI Audit in 90 Minutes

You know you should be using AI.

But where do you start? Which of your daily tasks are worth automating? Which tools should you use? And which tasks should stay human?

Most business owners skip this step. They download ChatGPT, try a few things, get mediocre results, and go back to doing everything manually. The problem isn’t the technology — it’s that they never mapped the opportunities first.

This 2.5-hour Catalyst Session fixes that. Using WA AI Hub’s “AI Readiness Matrix” a practical framework developed for WA small businesses you’ll score your top 10 recurring business tasks on two dimensions: how repetitive they are and how much risk tolerance they have. The result is a personalised AI Opportunity Map that shows you exactly where AI will deliver the fastest return.

But we don’t stop at the map. For your top 3 “quick wins,” the facilitator will demonstrate the specific AI tool that solves each one live, in real time. Scheduling chaos? See Reclaim.ai in action.

Content drought? Watch Claude generate a month of blog ideas. Inbox overwhelm? See Copilot summarise an email thread in seconds.

You’ll leave with two assets: your completed AI Opportunity Map (so you know where to focus) and a written 30-Day AI Sprint Plan (so you know exactly what to do next). Pair up with another attendee for an accountability check-in and you’ve got a system, not just a plan.

This session is industry-agnostic. Whether you run a consulting firm, a trades business, a café, a retail shop, or a professional services practice, the framework applies. Past attendees have included plumbers, accountants, tourism operators, physiotherapists, and marketing agencies all from right here in WA.

What You’ll Learn:

• How to classify any business task on the AI Readiness Matrix in 30 seconds
• Which types of tasks AI handles well and which should remain human-led
• Specific AI tools matched to the 10 most common SME bottlenecks (with live demos)
• How to write a 30-Day AI Sprint Plan that turns audit insights into immediate action
• How to avoid the “shiny tool” trap choosing tools based on outcomes, not hype

What You’ll Build:

A personalised AI Opportunity Map scoring your top 10 business tasks, plus a written 30-Day AI Sprint Plan identifying your top 3 quick wins with specific tools and success metrics.

What to Bring:

• A laptop or tablet
• A list of your 10 most time-consuming recurring business tasks (a template will be emailed before the event)
• An open mind and honest self-assessment of where your time actually goes

Info: “The 168-Hour Audit” attendees estimate how many hours per week they spend on 8 common business activities (email, content creation, bookkeeping, customer enquiries, scheduling, reporting, research, general admin). Facilitator reveals industry averages. The gap between perception and reality is usually 10–15 hours per week. This emotional hook drives engagement for the rest of the session.

Info: The “AI Readiness Matrix” a 2×2 grid scoring tasks on (1) Repetitiveness/Frequency and (2) Risk Tolerance. Live walkthrough using a WA tradie’s business as the case study: scheduling jobs = high repetition + low risk = perfect AI candidate; client contract negotiation = low repetition + high risk = keep human. Attendees learn to classify any task in 30 seconds.

Info: Each attendee maps their top 10 recurring business tasks onto the matrix using a printed/digital worksheet. Facilitator circulates. Table discussions in groups of 3–4: “What did you put in the high-repetition/low-risk quadrant? Does anyone disagree?” Cross-pollination of ideas between industries.

Info: For each attendee’s top 3 “quick wins” (tasks in the high-repetition/low-risk quadrant), the facilitator demonstrates the specific AI tool that solves it live.

Info: Attendees write a “30-Day AI Sprint Plan” on a structured template: which tool, which task, what does success look like in 30 days, what’s the first action tomorrow morning. Pairs share plans and make an accountability commitment.

Info: “Your audit identified the opportunities.

Know what’s Happening Next — before everyone else does.

Get App

Host or Publisher WA AI Hub